Finance & Office Administrator

Oxford, England, United Kingdom expand job description ↓


Fancy joining a dynamic, well-funded spin-out form the University of Oxford in the role of Finance & Office Administrator.

The role will allow you to be involved across a wide range of aspects as we grow including finance, HR, marketing and more.

We started in late 2017, are in our second year of revenues with key customers already on board and have now have a team of 10. As a well-funded early stage company this is a great opportunity to get involved in all aspects of the business.

With previous experience in a finance and administrative role you will be pro-active, able to take the initiative and are happy to get stuck in.

The role is part-time, anticipated 15-22.5hrs a week spread over 3 days but other work patterns will be considered. Must be able to be in the office on Fridays.

The Role

The initial focus of the role will be on financial administration, but this is likely to quickly evolve to include a wider remit. Your responsibilities will include: -

  • Bookkeeping
    • Ensuring all financial records are recorded and maintained in the accounting software
    • Process all invoicing
    • Process expenses claims
  • Procurement
    • Process all purchase requests, ensuring timely delivery and chasing orders where necessary
    • Work with the Finance & Office Manager to develop the procurement function
    • Maintenance of office databases
    • Provide ad hoc administrative support as needed
  • Office Administration
    • Help organise events and exhibitions including arranging any necessary marketing materials
    • Maintain office supplies
    • Maintenance of office databases
    • Provide ad hoc administrative support as needed


You will be able to demonstrate that you: -

  • have at least 1 years’ experience in a finance/office administration role
  • have experience of using accounting software, i.e. Xero, Sage
  • are self-motivated and are able to work on own initiative
  • have excellent attention to detail
  • are familiarity with Microsoft office applications including Excel
  • have a positive outlook
  • have experiencing of working in start-up


Salary: £21 - £24k fte

We offer a comprehensive package including bonus scheme, pension, private healthcare, life insurance and income protection and participation in our share option scheme.

Closing date: 20 September 2019 - subject to change

As part of the recruitment process a selected candidate will be required to undergo security screening to BS7858.

Your personal data will be retained and used in line with our recruitment privacy statement, available at

About Us

Opsydia is set to bring significant security advances to a number of markets. Harnessing short pulse laser technology, the company has the ability to create serial numbers, logos or marks, invisible to the naked eye, inside transparent materials including diamond, glass and polymers for security applications. We are currently developing a range of industrial solutions for commercial deployment. Other applications for the technology include advanced diamond-based sensors. The company has secured funding to take it to planned profitability from leading investors experienced in supporting Oxford spin-outs. The first customer has been secured and the company is already generating sales revenues.

The company is based in the Centre for Innovation and Enterprise at Begbroke Science Park north of Oxford. Begbroke offers comprehensive facilities on-site including a restaurant, coffee shop, free parking and a minibus service between the park and Oxford.

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